Mid-Atlantic Event Management was created in November 2003 (Formerly LifeTime Expos & Events, LLC). As a full service event management company, Mid-Atlantic Event Management encompasses all aspects of your conference, trade show or consumer expo. We are also available to handle small designated tasks to help you with your event. Whether it is complete event management or specific activity management, Mid-Atlantic Event Management coordinates the details with the event’s objectives. Below is a list of professional services in each of the three phases of planning and managing an event.

Mid-Atlantic Event Management will work with your corporation, government agency, association or small business to make sure that your event goes without a hitch and creates the best possible impression for your industry.

We are qualified, knowledgeable and dedicated to the industry. Not only do we partner with you to bring your event to life, but in a business where a million and one things can (and do) go wrong, our expertise helps provide the unprecedented - peace of mind.

PREPLANNING AND DEVELOPMENT:

Professional Planning
• Establish the event format and dates
• Prepare preliminary operating budget
• Make site inspections and site selection
• Negotiate and contract facility to secure the best combination of service and price
• Establish planning/action timetable including all pertinent deadlines
• Arrange and attend all planning/committee meetings

Assure Informative Programming
• Assist with program development and/or speaker recruitment and selection process
• Act as liaison between speakers and event committee or your company
• Obtain session presentation materials to design and produce attendee packets
• Make arrangements for lodging, amenities and individual requirements of speakers
• Plan and conduct meeting for presenters

Promotion Development and Distribution
• Establish promotion plan—including research and procurement of mail lists, press packets and advertising
• Create and host event web site
• Design and produce promotional materials for print and web site

Advance Registration
• Establish registration procedures
• Respond to telephone, mail, email and FAX inquiries
• Process registrations and accommodations; receive, record, and confirm
• Process payments; check and credit card
• Prepare registration/financial reports
• Prepare name badges, speakers cards

Coordination for Exhibitors
• Provide exhibitor information packet including contracts
• Design exhibits floor plan and assign booth space
• Act as ongoing liaison with exhibitors

Staffing Assignments
• Determine staff requirements
• Recruit volunteer or hire appropriate staff
• Communicate job requirements and schedule to staff
• Conduct staff training


ON SITE MANAGEMENT:

Facility Management
• Provide liaison with meeting facility
• Check set-up of meeting and function rooms
• Supervise check in and set-up of exhibitors
• Confirm all catering
• Coordinate materials delivery to session rooms
• Position signs and room locators

On-site Check-in and Registration
• Establish on-site procedures and arrange set-up
• Supervise on-site registration staff
• Distribute meeting materials and handouts

Event (Exhibit Booth) Staffing Services
Provide professional personnel to man your exhibit booth


POST EVENT FOLLOW UP:

Financial Review
• Review final bill
• Review and approve invoices for payment
• Provide closing Financial Reports
• Provide meeting summary

Individual Communications
• Send individual acknowledgements to volunteers and staff
• Issue "thank you" notes to presenters, exhibitors/sponsors, and volunteers